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Employment Opportunities

Employment Opportunities

Make-A-Wish® Mid-Atlantic is an equal opportunity employer. We greatly value our team and encourage qualified professionals to apply for open positions.

We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class.

Part-Time Accounting Assistant

The Accounting Assistant for Make-A-Wish Mid-Atlantic reports to the Staff Accountant. He/she is responsible for supporting Make-A-Wish Mid-Atlantic's administrative efforts by performing tasks integral to the organization’s success. He/she is responsible for applying accounting principles and procedures to ensure all accounting transactions are accurate and timely and to ensure appropriate accounting control procedures are being followed. He/she is responsible for many day-to-day transactions and is the initial point of entry for transaction into the accounting system. Reporting to the Staff Accountant, and working in collaboration with all members of the staff team, the Accounting Assistant performs the duties described below. 

General Responsibilities
• Ensures financial records are maintained in compliance with accepted policies and procedures.
• Assists in the development and implementation of new procedures and features to enhance the workflow of the department.
• Assists in identifying and resolving accounting discrepancies and irregularities.
• Assists in completing an accurate and timely monthly, quarterly and year-end close.
• Assists with timely reporting of all monthly and quarterly financial information.

Accounts Payable
• Codes invoices for payment using the check request form.
• Enters all approved check requests into the financial software.
• Produces accounts payable checks weekly or on an as needed basis.
• Files completed check requests, invoices and related correspondence.
• Handles all billing inquiries.
• Follows-up with vendors on any outstanding checks greater than 90 days old. 

Accounts Receivable
• Reconciles and records wish assist invoices weekly.
• Creates and sends pledge invoices as needed on a weekly basis. 
• Updates and reconciles monthly outstanding pledge report. 

Wish In-Kinds
• Enters all wish closet in-kinds into financial system, ensuring proper coding. 
• Updates and tracks wish closet inventory and reconciles monthly. 
• Completes monthly reconciliation of wish in-kind transactions.

Financial Administrative Tasks
• Helps with other financial analysis and administrative tasks as appropriate. 
• Properly files and scans all cash receipts and related documentation. 

• Ensures that the organization is in compliance with all Make-A-Wish America standards related to finance and financial reporting.
• Ensures we are compliant with all appropriate GAAP Standards. 
• Responsible along with Finance Department for the production of all audit work-papers for our annual financial audit.

General Accounting
• Cross trains with other members of the administrative staff to be able to assist and/or fill in duties and assignments when necessary to maintain smooth operation of the accounting department.
• Handles routine accounting requirements, including financial-statement preparation, general ledger maintenance and subsidiary ledger maintenance and reconciliation.
• Works with Staff Accountant to enhance internal controls and assists with corporate governance compliance effort.

Process, Policy and Procedure Support
• Reports to Director of Finance and Operations deviations or issues related to Finance internal control policies, processes and standards of use.
• Diligently maintains customer service-oriented disposition and provides assistance to colleagues regarding accounts receivable and asset information.
• Responds to all requests within 12 hours with resolution projections, timelines and status reports provided to all parties every 48 hours until resolution. 

• Identifies and communicates to Director of Finance and Operations or Staff Accountant all potential opportunities and/or relationships that will increase our chapter’s ability to raise funds and grant wishes.
• Identifies challenges and recommends solutions to senior leadership; balances competing priorities and works collaboratively with colleagues.
• Adheres to all Make-A-Wish America performance standards and Make-A-Wish Mid-Atlantic internal controls, policies, and procedures.
• Other duties as assigned.

The Accounting Assistant receives supervision from the Staff Accountant and Operations and does not have a supervisory role in the Foundation.

Education: Bachelor’s in Accounting or related field.
Experience: 1-3 years of general accounting experience.

• Knowledge of the financial accounting software, preferably Blackbaud Financial Edge accounting software.
• Highly professional demeanor, able to work successfully with a wide variety of constituents including donors, board members, volunteers and professional consultants.

• High levels of integrity, trustworthiness, flexibility, compassion and humor are necessary to address the practicalities of a growing nonprofit, along with the creativity and persistence required to elicit new thinking and change.
• Ability to work with minimal supervision, ability to manage multiple priorities and work in a deadline driven environment.
• Proficient computer skills in Microsoft Office.

To apply, please submit resume, cover letter and salary requirements to Sarah Masterson,

Individual Giving Manager

The Individual Giving Manager is responsible for growing annual revenue generated from individual donors and implementing systems for donor outreach. He/she will work in partnership with the development team and report to the Vice President of Development.

In this position, the Individual Giving Manager will work on all individual giving programs for the chapter, including the Wish Society, donor recognition and stewardship and the development of a leadership giving program for individual gifts under $5,000.

He/she will manage a portfolio of 100-150 donors and utilize the moves management system to move donors through the pipeline. Stewardship is a vital component of the chapter’s successes and a high priority in this position. To be successful, the Individual Giving Manager will need to build relationships with multiple constituencies including but not limited to donors, board members, volunteers, executive leadership and staff.  

Outstanding communication and interpersonal skills are essential. The person chosen to be the Individual Giving Manager will be a seasoned professional with a strong knowledge of donor databases (preferably Raiser’s Edge) including queries and reports.   

• Responsible for generating revenue through individual giving and the Wish Society (annual fund).
• Implements individual giving strategy, with an emphasis on the chapter giving society, to include gifts ranging from $500 to $5,000 and monthly giving.
• Supports the individual giving work of the Executive Leadership Team and Board members. 
• Performs prospect and donor research for the Development Team, Executive Leadership Team and Board members.
• Practices moves management in partnership with the Development Team and Vice President of Development to encourage increased giving, donor retention and replenishment of the donor pipeline. 
• Cultivates and stewards relationships with new and existing individual donors.
• Utilizes Raiser’s Edge to manage workflow and track prospect/ donor activity. 
• Represents the chapter at fundraising, cultivation and networking events. 
• Complies with all related national and local chapter policies.
• Performs other duties as required or assigned. 

Supervision is received from the Vice President of Development and is exercised occasionally over interns.  

• Bachelor’s Degree in non-profit management, communication, marketing or similar field.
• Prefer 3+ years of development, fundraising or sales experience; specific to relationship building and/or committee stewardship.
• Non-profit experience preferred.

• Excellent verbal, written and presentation skills.
• Strong leadership and relationship building skills. 
• Communicates well with others, and is able to take direction and follow guidelines as outlined by senior staff. 
• Ability to be a proactive and independent worker; manages multiple priorities and work in a deadline driven environment.
• Strong professional ethics which include: approaching others in a tactful manner, reacting well under pressure, treating others with respect and consideration, dealing with confidential patient information, accepting responsibility for own actions and following through on commitments. 
• Comfortable with prospect/donor research and moves management.
• Familiar with wealth screening engines like Donor Scape and Lexis Nexis.
• Experience in Raiser’s Edge or other database management software.  
• Proficient computer skills in Microsoft Office Suite.

• Must have access to reliable transportation and ability to travel to meetings or events across the Mid-Atlantic region.
• Travel to meetings and events as necessary.
• Work nights and weekends as necessary to attend meetings and events.
• Use of computer required.
• Sitting, bending, reaching and walking.

To apply, please submit resume, cover letter and salary requirements to Sarah Masterson,

Make-A-Wish® Mid-Atlantic, Inc.
5272 River Road
Suite 700
Bethesda, MD 20816
(301) 962-9474
After Hours Nightline (301) 962-9474
Make-A-Wish® Mid-Atlantic, Inc., Baltimore Field Office
9475 Deereco Road
Deer Park Center, Suite 306
Timonium, MD 21093
(410) 453-9430
(410) 453-9430